“The company” is Everything for Events Ltd T/A iCatching Events and Media and/or their subcontractors or agents.
“The hirer” is the individual or company hiring equipment from the company.
“The equipment” is all items provided to or hired by the hirer.
“The period of hire” means the time commencing with the arrival of the equipment on site or collection/postal of equipment from the company, and terminating when the equipment is removed by the company or returned to the company by the hirer.
“The hire agreement” is the contract entered into by the hirer and the company.
These terms and conditions apply to all contracts entered into by the company unless otherwise stated in the company’s written quotation or invoice. Any offer of equipment is subject to stock being available on receipt of an order.
This contract is issued to confirm (a) booking(s) already verbally agreed, which will be deemed accepted and may not be cancelled by either party unless a written objection has been received within 14 days from the date of issue. Failure to sign and return the Contract is not sufficient to cancel the existing legal and binding verbal agreement.
In the event of any non-fulfillment of this Contract, the level of liability to the Client, Performer(s) or Supplier(s) or iCatching Events is limited to a maximum of the fee stated in this Contract. Contractual disputes must be notified in writing within seven days of the event. The company are contacted to the delivery of items as detailed on the invoice. It is the hirers responsibility to ensure that all requested items are included on the confirmation invoice. The company can not be held liable for items not detailed on the confirmation invoice.
We do not store any financial information. Your financial details are used one time only to process the payment for your order and will be destroyed immediately after use.
The hirer will pay a non-refundable deposit of a designated sum inclusive of vat (as detailed in the quotation/invoice) unless a credit agreement has been established. The balance of the total hire charge to be paid no later than commencement of the period of hire. Where credit agreements are in place, terms of payment are in full, within 30 days of invoice date. Late payment of invoices will incur a 8.5% daily charge and late payment penalties, as outlined in the Late Payment of Commercial Debts Act 1998, thereafter until the invoice is paid in full. Any costs in pursuing late payments will be added to the invoice, including the companies time and resources.
Cancellations, amendments and postponements must be confirmed in writing. In the event of cancellations or postponements of the Performer(s) or Supplier(s) by the Client, the full fee may be payable (including the forfeiture of any deposit where applicable) although a reduced fee will be negotiated if at all possible, or to the terms set out below.
In the event of cancellation the following charges will be invoiced and due for payment on the date of commencement of the originally contracted period of hire or within 30 days of that date where a credit agreement is in place.
For events spanning 1-7 days:
Cancellation more than 28 days before the commencement of the period of hire – 0% of the outstanding balance.
Cancellation between 8 and 28 days before the commencement of the period of hire – 50% of the outstanding balance.
Cancellation less than 8 days before the commencement of the period of hire – 100% the outstanding balance.
For longer period hires and seasonal hires, such as Christmas period installs:
Cancellation more than 60 days before the commencement of the period of hire – 0% of the outstanding balance.
Cancellation between 30 and 60 days before the commencement of the period of hire – 50% of the outstanding balance.
Cancellation less than 30 days before the commencement of the period of hire – 100% the outstanding balance.
Any items that have been bespoke built to order for your event must be paid in full.
The hirer shall provide in writing or a plan or ensure a person is present at the venue on delivery of goods to show where the equipment is to be positioned. If clear instructions are not supplied the company will use its best judgment to position the equipment. A further charge shall be incurred if the hirer wishes the equipment to be repositioned.
For the hire of electrical equipment the hirer will ensure that suitable and sufficient power point/s is available and is kept dry.
Any alteration or addition to the Equipment by the hirer or his licensee must have the prior written permission of the company.
Further equipment such as disco, lighting, tables and chairs cannot be positioned on the dance floors without prior written permission of the company. The hirer is responsible for obtaining any site permits that may be necessary. The hirer is responsible and will indemnify the company against any loss or damage. The hirer shall be responsible for any costs incurred should the companies staff be kept waiting on site for any unreasonable amount of time.
Terms of Hire
All hire equipment shall be returned in a clean and reasonable condition (all bar that which would be expected from normal wear and tear from equipment usage) otherwise additional repair and cleaning charges may apply.
In the case of technical failure, the company will, if notified and if possible, send a replacement or a member of staff to rectify the problem on sight. If this is not possible and the hirer needs to be compensated, the compensation will not exceed the difference between the price of the ordered equipment and the closest possible alternative based on the condition of the installed equipment.
The company shall not be liable for any loss or damage whatsoever incurred by the client or any other persons either directly or indirectly associated, caused by or arising from late delivery, breakdown, failure, stoppage or unsuitability of or defect in the equipment during the event and the hirer shall indemnify the owner against any such loss or damage.
Third party liability
The company will not be responsible for, and the hirer will indemnify against all claims for injury to persons, or loss of, or damage to, property, however caused, unless it to be proven that such injury or damage resulted from faulty materials, workmanship, or negligence on the part of the company. The company shall not accept any consequential costs or damages arising from unavoidable delay, bad weather or accident. The hirer shall take precautions to ensure alternative arrangements are made in such a situation.
Whilst every effort will be made by the company to complete any orders, the company cannot be held liable for variation or non completion of orders due to acts of God, weather, fire, flood, storm, gale, tempest, war, pandemic, terrorism, strikes, riots, lockouts or any other civil disturbances.
For outdoor game event, should bad weather stop the event from happening outdoors, every effort will be made to transfer the equipment to an alternative indoors location provided by the client. Should this not be possible the event is still subject to our standard cancellation policy.
Conditions of Hire
Audio Visual and Presentation Equipment, Event Hire.
All equipment remains the property of the company at all times during and after the period of contract. The hirer shall without prejudice to conditions 4 and 8 at all times use every means at his/her disposal to assist the owner to resume possession thereof whether during the hire period if the hirer has lost or relinquished possession of the equipment or at the end of the hire period if it is not returned to the company and hereby authorises the company to enter upon the hirers premises during normal working hours for these specific purposes.
No variation of these conditions of hire and the terms shown hereon and no conditions in any order, acceptance or other document issued by the hirer shall form part of the contract unless the company has specifically agreed in writing. No conditions or warranties other than those herein specifically set out shall be implied or deemed to be incorporated in or to form part of the contract.
If the person signing the contract is not the hirer he/she warrants that he/she has the authority of the hirer to enter into this contract on the hirers behalf and shall indemnify the company against all losses, damages, actions, proceedings, costs, claims or demands whatsoever suffered or incurred by the company as a result of any breach of such warranty.
The hirer shall not assign this contract or re-hire or part with possession of any of the equipment without the written consent of the company.
The hiring will commence on delivery of the equipment to the hirer and will end on re-delivery of the equipment to the company or upon the expiry of any notice given under condition 6 or upon the payment of any charge made under condition.
Long term hiring may be ended at any time by either party by not less than 48 hours notice in writing or without prejudice to any other rights or remedy of the owner by notice in writing at any time to the hirer upon any breach of the terms of the contract by the hirer
Notwithstanding any other provision of this contract, if the hirer is not a corporate body then the hiring will end not later than the expiry of 3 months from the date of the contract.
Unless otherwise agreed in writing by the company, the hirer at his/her own expense shall be responsible for the collection from and the return to the owner of the equipment. The equipment shall be at risk of the hirer as to all loss or damage whatsoever during the period of the hiring.
The hirer shall be responsible for insuring the equipment to its full insurable value against all loss or damage whatsoever. Any return note for the equipment issued by the owner at or after the end of the hiring shall not be evidence of the condition of the equipment described in it. Delivery and collection charges at the standard transport rates of the company from time to time shall be paid by the hirer to the company on demand as an extra.
If the company when required to do so attempts to but is unable to deliver or collect the equipment due to the fault of the hirer, the hirer shall pay delivery or collection charges at the standard transport rates of the company applicable at the date of such attempted delivery or collection.
The equipment shall be deemed to be in good repair and condition and in accordance with the terms of the contract and to the hirers satisfaction upon delivery to the hirer unless the hirer gives notice in writing to the owner within 24 hours of delivery. No warranty is given that the equipment is suitable for the purpose for which the hirer requires it.
At all times the hirer shall keep and at the end of the hiring return all equipment in good working order and repair and clean condition and will not in any way alter or repair any part of the equipment. The hirer will pay to the company all losses, costs and expenses whatsoever incurred by the company as a result of any breach of this condition. The charge which will be paid on demand by the hirer to the company for replacing any equipment not returned at the end of the hiring or damaged beyond economical repair shall be the replacement list price of the equipment current at the end of the hiring.
At all times the hirer shall undertake to use and maintain the equipment strictly in accordance with the manufacturers instructions and to comply with all safety instructions and regulations relating thereto.
The hirer shall not tamper with, alter or remove any safety or security devices or tamper with, alter, deface or remove any security markings or identification labels.
The contract for the hiring shall be subject to the availability of the equipment when it is required by the hirer and the company shall not be liable for any loss or damage whatsoever incurred by the hirer or any other persons either directly or indirectly caused by or arising from late delivery, breakdown, failure, stoppage or unsuitability of or defect in the equipment during the hiring and the hirer shall indemnify the company against any such loss or damage.
The company shall not be liable to the hirer for and the hirer shall at all times and in all respects indemnify the company in respect of all actions, proceedings, costs, claims and demands whatsoever brought by any person for the death of or injury to any person (other than death or injury due to the negligence of the company) or damage to property caused by or arising out of the use of the equipment in any manner whatsoever whether such liability arises under statute or common law or howsoever.
The hirer shall on demand pay the company such sum or sums as the owner may from time to time in its absolute discretion require as security for hire charges for any period of the hiring and the return of the equipment not covered by sums previously paid as security. The balance of any sums so paid by the hirer shall be refunded without interest after all liabilities of the hirer to the owner have been satisfied in full.
If the hirer purports to cancel his contract or refuses or fails to accept delivery of the equipment the hirer shall pay to the company by way of liquidated damages 20% of the hire charges payable for the minimum period of the hiring but without prejudice to any other right or remedy of the company. If the hirer purports to cancel his contract or refuses or fails to accept delivery of the equipment within 24 hours of the start of the contract and the contract has been arranged in advance, the company reserves the right to charge the hirer a full or partial charge as though the hire had been completed as arranged.
The Company maintain and check all products prior to each hire, however occasionally issues may arise with items not working fully when on site. It is the hirers duty to report such problems immediately to allow the company to take all reasonable steps to rectify any issues. This includes replacing parts, items or equipment.
Should the hirer not report any problems with any item until after the event, then the company can not be held responsible for any financial compensation for not being given the opportunity to rectify the issue within reasonable time.
The hirer is responsible for providing adequate insurances for the duration of the contract period.
iCatching in brief – stress-free gala dinners, themed events and themed event prop hire, conferences, award ceremonies, weddings, fun days and summer outdoor events, Christmas parties and Christmas decorations. We cover the whole country. Nowhere is too far to travel and with our very competitive delivery rates, we can always provide our services within your budget. So whether you are in London, Newcastle, Edinburgh, Manchester, Exeter, Norwich, Glasgow, Liverpool, Birmingham, Cardiff or anywhere in between, call our dedicated team to see how we can help you. We are experienced, fun, friendly and creative making us the perfect option for your next event.